Bylaws

CONSTITUTION AND BYLAWS
STATE UNIVERSITY OF NEW YORK BUSINESS OFFICERS ASSOCIATION

Constitution

Article I – Name
Article II – Purpose
Article III – Membership
Article IV – Officers
Article V – Executive Board
Article VI – Amendments
Article VII

Bylaws

Article I – Officers
Article II – Committees
Article III – Meetings


CONSTITUTION

ARTICLE I – Name

The name of this organization is: STATE UNIVERSITY OF NEW YORK BUSINESS OFFICERS ASSSOCIATION — “SUBOA”

ARTICLE II – PURPOSE

The purpose of this Association shall be as follows:

Section (1)
To give organized and effective direction in the development of improved principles and practices of educational business administration in order that the members may serve more efficiently the educational objectives of their institutions and the State University of New York.

Section (2)
To afford opportunity for acquaintance among the staffs of the State University units in order that they may develop and maintain the highest possible ideals and standards of educational business administration.

Section (3)
To provide opportunities for effective, concentrated action in cooperation with State University administrative officials in all matters affecting the business administration of State University units.

Section (4)
To select and disseminate among the membership new and useful information.

Section (5)
To serve as an advisory group and as consultants to the System-wide Administration of the State University.

ARTICLE III – MEMBERSHIP

Section (1)
The membership of the Association shall consist of the senior business office personnel of each unit of the University, including the System-wide Administration and the Research Foundation of State University of New York. The specificity of the membership may be established by the Executive Board. The Chief Business Officer of each unit shall designate the membership from his/her unit and acquaint such specific unit’s members.

Section (2)
Each unit shall be restricted to one vote on all matters which may come before the Association including the election of officers and ratification of the Constitution. Such vote shall be made by the Chief Business Officer of the unit or his/her appointed designees.

Section (3)
Active membership shall be maintained by the payment of those dues prescribed by the bylaws and/or by the approval of the Executive Board.

ARTICLE IV – OFFICERS

The officers of the Association shall be President, a First Vice President, a Second Vice President, a Secretary and a Treasurer who shall be elected biannually at the summer meeting and thereafter from the membership for a term of two years or until their successors are elected.

ARTICLE V – EXECUTIVE BOARD

Section (1)
The Executive Board shall number at least eleven (11) and not more than fourteen (14) members and shall consist of the officers, the past president and a representative from each of the five different types of institutions, i.e., Colleges of Technology, University Colleges, Health Sciences Centers, Specialized and Statutory Colleges, and University Centers and up to three (3) at-large members.

Section (2)
Function: The Executive Board shall be the executive body of the Association.

Section (3)
Duties: It shall be the Executive Board’s duty to coordinate and promote the purposes of the Association. This will include liaison with such committees as are established under Article 2 of the bylaws.

ARTICLE VI – AMENDMENTS

The Constitution may be amended by a simple majority vote of the units of the Association at any duly announced meeting. The intent to so amend must be made by any active member in writing, including email, to the President in advance of the next duly scheduled meeting. Such a request to amend must be on the order of business of such next scheduled meeting.

ARTICLE VII

This Constitution shall be presented to a Regular Meeting whose agenda includes the matter of Ratification. All members shall receive a copy of this Constitution at least two weeks in advance of this meeting. A majority vote in favor by those units present and eligible shall make this Constitution effective as of the calling of the next regular meeting.

BYLAWS

ARTICLE I – OFFICERS

Section (1)
Officers: The officers shall be those cited in Article IV of the Constitution.

Section (2)
Election of Officers: The election of officers shall be administered as required in Article IV of the Constitution.

Section (3)

President

  1. To be the Executive officer of the Association.
  2. To call and preside over all regular and special meetings.
  3. To call and preside over all meetings of the Executive Board.
  4. To appoint all ad hoc committee chairpersons.
  5. To appoint the nominating committee.
  6. To appoint to vacancies in the officers of the Executive Board, in consultation with the Executive Board.
  7. To appoint members to ad hoc committees as deemed necessary by the Executive Board.

First Vice President

  1. To assist the President.
  2. To preside in the absence of the President.
  3. To be program chairman and to make all arrangements for the meetings of the Association. This Vice President may appoint his/her own program committee.
  4. To assist and coordinate with the SUBOA liaisons to all Standing and Ad Hoc Committees of the Association. This includes SUBOA’s charge to each Committee and the means by which each Committee reports its activities and progress to the full SUBOA membership.

Second Vice President

  1. To provide for hospitality and guest arrangements.
  2. To assume such special arrangements as may be ordered by the President of the Executive Board.
  3. To make all arrangements for the regular meetings of the Association.

Secretary

  1. To give due notice of all meetings.
  2. To keep the minutes of the regular, special and Executive Board meetings.
  3. To carry out required correspondence.

Treasurer

  1. To record and account for all the income and expenses of the Association.
  2. To collect dues from the membership.

ARTICLE II – COMMITTEES

Section (1)
There shall be established the following standing committees:

Group I Standing Committees

  1. Accounting/Budgeting/Bursar
  2. Auxiliary Services
  3. Personnel
  4. Purchasing

Group II Standing Committees

  1. Financial Aid
  2. Information Systems (COA/TOA)
  3. Physical Plant
  4. Public Safety
  5. Residence Hall

Section (2)
Membership may be from other business officer personnel or persons of competence of the units of State University. Invitations may be extended to all persons at each unit who are involved to meet separately in the interest of committee business.

Section (3)
Ad hoc committees shall be established as required by appointment by the President in consultation with the Executive Board. Such committees shall be discharged upon receipt of their final report or by action of the Executive Board, whichever shall occur first.

Section (4)
Standing Committee membership shall be determined by each of the respective committees. Officers of each Group I Standing Committee and their terms of office shall be determined by each committee subject to ratification by the Executive Board.

ARTICLE III – MEETINGS

Section (1)
Regular meetings shall be held at least five (5) times per year.

Section (2)
Special meetings shall be called by the President as necessary or at the recommendation of the Executive Board.

Section (3)
The Executive Board shall meet as prescribed by its action.


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